The Roadmap to Peace Initiative (RTP) is the collective effort of community stakeholders to address the needs of underserved Latinx youth vulnerable to street violence, justice-involvement, and disconnected from learning opportunities. RTP is a community-based solution inspired and informed by decades of community prevention and cultural affirming strategies that work to heal Latinx youth and families. Grounded in a collective impact approach, Roadmap to Peace brings together diverse stakeholders to build community, remove barriers through policy change, and foster a comprehensive social support network for youth.
This initiative aspires to break the cycle of violence by engaging youth in healthy and healing relationships. RTP is committed to improving the social, economic health and safety outcomes of our most vulnerable Latinx youth ages 13-24, in and from San Francisco.
RTP is seeking an enthusiastic administrative professional who is passionate about working with the Latinx community of San Francisco. The Program Assistant is part of the Core Staff team of the Roadmap to Peace Initiative, an initiative of Instituto Familiar de la Raza. This position will report directly to the Roadmap to Peace Initiative Director and provide a full range of skilled administrative, coordination, and operational support to the Initiative Director and to the core team. The position will also communicate and collaborate with care managers, program staff, service partners, and community partners to provide optimal support to the initiative.
Essential Job Duties are but are not limited to the following
- Provide administrative support to Director, such as daily calendar, schedule meetings, preparing business correspondence, other administrative duties as needed
- Perform general administrative tasks, such as: photocopying, answering calls, filing, and maintaining the office organized and professional in appearance
- Lead or participate in event planning and logistics e.g. communications with vendors, catering arrangements, space reservations, guest speakers, material production
- Support with scheduling and logistics of initiative trainings
- Maintain calendaring and scheduling of program space with core staff and initiative partners
- Process payment request for the initiative with the fiscal office and follow-up on payments
- Support with budget monitoring by maintaining expenditure/invoicing tracking and record keeping system including all client related resources
- Assist with data collection and client/program record keeping as needed
- Set up and implement file-sharing and online collaboration tools and ensure paper and electronic files for initiative are maintained as needed
- Independently respond to diverse inquiries from internal and external partners and, where appropriate, direct these inquiries to appropriate staff/group for follow-up or action
- Attend agency meetings, supervision, as well as training pertinent to scope of work
- Other duties as assigned by the Director
- High School or GED with two years’ experience in related field
- Responsible, conscientious, strong work ethic
- Excellent written and oral communications skills and customer service skills
- Ability to focus, manage time wisely and complete tasks on time
- Attention to detail
- Knowledge of Microsoft Office Suite, Google Suite
- System and critical thinker and creative problem solver
- Able to work independently and as a dependable, proactive, collaborative team player
- Takes initiative, self-motivated, growth-oriented, out of the box thinker
- Flexible, comfortable with ambiguity, fast learner
- Bilingual (Spanish/English)
- Knowledge of juvenile justice and experience with in/at risk Latinx youth population
- Understanding and experienced working with multiple stakeholder initiatives and/or projects, specifically collective impact projects
Conditions of Continued Employment
- Must provide proof of COVID-19 Vaccination upon hire (reasonable accommodation requests will be considered)
- Must pass Department of Justice Fingerprint screening
- Must submit to a tuberculosis test annually
- Must complete online mandated trainings
Compensation and Benefits
This is a temporary full-time-exempt position through June 30, 2022. The hiring rate of pay is $25.00-$26.65/hour annually, depending on experience.
Benefited employees are eligible to participate in the following benefits: Medical, Dental, Vision, Flexible Spending Accounts, Employer Paid Life Insurance, Voluntary Supplemental Life Insurance, Employee Assistance Program, Sick and Vacation Time, Commuter Benefits, 403(b) plan, and professional development opportunities.
Please submit your resume, cover letter, and two references (one professional and one community reference) electronically to: [email protected].
Instituto Familiar de la Raza, is an equal opportunity employer, and does not discriminate on the basis of race, culture, age, disability, gender, or sexual orientation. People of color are encouraged to apply.