The Roadmap to Peace Initiative (RTP) is the collective effort of community stakeholders to address the needs of underserved Latinx youth vulnerable to street violence, justice-involvement, and disconnected from learning opportunities. RTP is a community-based solution inspired and informed by decades of community prevention and cultural affirming strategies that work to heal Latinx youth and families. Grounded in a collective impact approach, Roadmap to Peace brings together diverse stakeholders to build community, remove barriers through policy change, and foster a comprehensive social support network for youth.
This initiative aspires to break the cycle of violence by engaging youth in healthy and healing relationships. RTP is committed to improving the social, economic health and safety outcomes of our most vulnerable Latinx youth ages 13-24, in and from San Francisco.
RTP is seeking an enthusiastic administrative professional who is passionate about working with the Latinx community of San Francisco. The Program Assistant is part of the Core Staff team of the Roadmap to Peace Initiative, an initiative of Instituto Familiar de la Raza. This position will report directly to the Roadmap to Peace Initiative Director and provide a full range of skilled administrative, coordination, and operational support to the Initiative Director and to the core team. The position will also communicate and collaborate with care managers, program staff, service partners, and community partners to provide optimal support to the initiative.
Essential Job Duties are, but not limited to the following:
- Provide administrative support to Director, such as daily calendar, schedule meetings, preparing business correspondence, and other administrative duties
- Perform general administrative tasks, including photocopying, answering calls, filing, and maintaining the office organized and professional in appearance
- Take responsibility for logistical support for RTP meetings and conference calls e.g. scheduling, reminders, preparing agenda and handouts, prepare minutes, reserving meeting space, securing materials, catering arrangements, dealing with scheduling conflicts
- Lead or participate in event planning and logistics e.g. communications with vendors, catering arrangements, space reservations, guest speakers, material production;
- Support with scheduling and logistics of initiative trainings
- Maintain calendaring and scheduling of program space with core staff and initiative partners
- Process payment request for the initiative with the fiscal office and follow-up on payments
- Support with budget monitoring by maintaining expenditure/invoicing tracking and record keeping system including all client related resources
- Procurement of office supplies, monitor and maintain office supplies and equipment/furniture inventory
- Assist in the preparation of presentation materials and any other official documents related to the work of RTP and ensure these are properly filed for easy accessibility and future reference;
- Assist with data collection and client/program record keeping as needed;
- Set up and implement file-sharing and online collaboration tools and ensure paper and electronic files for initiative are maintained as needed;
- Support with initiative internal and external communications such as production of initiative newsletter, production of outreach materials, maintenance of stakeholder email lists, etc.;
- Manage RTP's social media platforms like Facebook, Instagram, Gmail and maintenance of initiative website
- Maintain Licensing and website subscriptions organized and accessible
- Independently respond to diverse inquiries from internal and external partners and, where appropriate, direct these inquiries to appropriate staff/group for follow-up or action;
- Attend agency meetings, supervision, as well as training pertinent to scope of work;
- Serve as liaison for initiative facility issues with IFR facility manager, janitor, and building where initiative is located;
- Serve as liaison for initiative IT issues with agency IT manager;
- Other duties as assigned by the Director
- Responsible, Conscientious, Strong Work Ethic
- Excellent written and oral communications skills and customer service skills
- Ability to focus, manage time wisely and complete tasks on time
- Attention to detail
- Knowledge of Microsoft office suite, Google suite
- System and critical thinker and creative problem solver
- Able to work independently and as a dependable, proactive, collaborative team player
- Takes initiative, self-motivated, growth-oriented, out of the box thinker
- Flexible, comfortable with ambiguity, fast learner
- Bilingual (Spanish/English)
- Knowledge of juvenile justice and experience with in/at risk Latinx youth population
- Understanding and experienced working with multiple stakeholder initiatives and/or projects, specifically collective impact projects
Conditions of Continued Employment
- High School or GED with two years’ experience in related field
- Must pass Department of Justice Fingerprint screening
- Annual (TB) tuberculosis testing
- Annual online mandated trainings
Compensation and Benefits
This is a full-time non-exempt position with benefits. The hiring rate of pay is $25.00 - $26.65 hourly, depending on experience and skill set.
All full-time positions at IFR are 35 hours per week and are eligible to participate in benefit plans including medical, dental, vision, sick leave, thirteen paid holidays and retirement plan.
To apply, please submit your cover letter, two references (one professional reference and one community reference), and resume in a Word or PDF format to: firstname.lastname@example.org. Please note that both a resume and cover letter are required for consideration.
Instituto Familiar de la Raza, is an equal opportunity employer, and does not discriminate on the basis of race, culture, age, disability, gender, or sexual orientation. People of color are encouraged to apply.
Position open until filled