INITIATIVE DESCRIPTION

The Roadmap to Peace Initiative (RTP) is the collective effort of community stakeholders to address the needs of underserved Chicanx/Latinx/Indigena youth and young adults vulnerable to street violence, justice involvement, and disconnected from learning opportunities. RTP is a community-driven solution inspired and informed by decades of community prevention and cultural-affirming strategies that work to heal Chicanx/Latinx/Indigena youth and their families. Grounded in a community-driven collective impact approach, Roadmap to Peace brings together diverse stakeholders to build community, remove barriers through policy change, and foster a comprehensive social support network for youth for healing. 

This initiative aspires to build peaceful communities by breaking the cycle of violence by engaging youth and young adults in healthy and healing relationships. RTP is committed to improving the social, economic health and safety outcomes of our most vulnerable Chicanx/Latinx/Indigenayouth ages 13-24, in and from San Francisco.

JOB/PROGRAM DESCRIPTION

The Data Coordinator is part of the Core Staff team of the Roadmap to Peace Initiative, an initiative of Instituto Familiar de la Raza. As part of the core staff team, they work to strengthen and build capacity across the initiative. The Data Coordinator (DC) works as a team member with the Initiative Director, Community Builder/Planner (CB/P), Service Coordinator (SC), IFR compliance staff, outside evaluators as needed, and initiative service partners. They work to implement the reflection and learning plan for the initiative. A primary goal for this position is to ensure a strong data collection culture that feeds into the evaluation processes in place for the RTP initiative. 

The Data Coordinator provides technical assistance, produces data and generates reports to understand our service delivery implementation as well as to report our successes to funders. They oversee the data cafes and, through various RTP collective spaces, strengthen data collection efforts for reporting, learning & quality improvement. The Data Coordinator reports to the Community Builder/Planner (CB/P) as the lead of data and learning for the initiative. 

This is a part-time, non-exempt position at 17.50 hours a week (an equivalent of 50% FTE), which is benefit-eligible.

GENERAL RESPONSABILITIES

In consultation with the CB/P and SC, the DC will participate fully as a key team member in aspects of the data and learning processes and support. They will work with the CB/P to refine and implement the data & evaluation plan for the initiative as well as support the capacity-building efforts that support our overall efforts: data collection, data preparation, data cafes, data collection protocols/processes and data systems development. The DC must feel comfortable working and have a strong command of Excel and/or databases, know how to analyze and present data across the initiative for service coordination, and have some experience with evaluation, performance management, and quality assurance experience. The DC will work with the supervisor, other core team members, RTP staff, funders, outside evaluators (as needed) and others. Being a team player and working well with others and having strong problem-solving skills are crucial.

ESSENTIAL JOB DUTIES: 

Job duties are, but are not limited to the following: 

Data Collection, Analysis, Reporting, Capacity Building: 

• Responsible for efficiently organizing and storing data with attention to security and confidentiality that comply with federal, state, and local regulations; 
• Have a command of Excel and/or other data management systems and easily work within various data platforms, including Excel;
• Support in the design and implementation of reliable, secure, and efficient data-related policies, procedures, and data management systems that allow for effective quality data collection; 
• Under the direction of the CB/P, participate in the development and implementation of the data and learning plan for the initiative to ensure a strong data collection culture and effort; 
• Work with Initiative staff to build capacity in data entry and data collection processes, more specifically during the Data Cafes;
• Work to ensure digital databases (CMS and Salesforce) and other archives are protected from security breaches and data losses. Coordinate user security access with authorized users to confidential databases; 
• Work with CB/P and SC to ensure that service-based and service coordination tools and CMS also serve as effective data collection tools (i.e., global intake and global assessment care management tools, client service tracking systems, etc.); 
• Interpret data and analyze results using statistical techniques. Analyze and interpret trends or patterns in complex data sets. Support with the community needs assessment process for the initiative;
• Inventory existing data landscape for the initiative – including sources, accessible data, and gap analysis. Make recommendations for software, hardware, and data storage upgrades; 
• Coordinate data-sharing agreements with relevant partners and institutions to facilitate data collection;
• Filter and “clean” data by reviewing and cross-referencing multiple databases/ data systems (CMS, trackers, Salesforce, etc.) for quality assurance - accuracy and legitimacy of data; 
• In the future, support the development of creating an annual data “dashboard” and results reports and work with partner organizations to prepare topical data reports on both individual and aggregate participant data;
• Assist Instituto contract management team with the production of quarterly partner productivity reports to track progress towards contract outcomes as needed; 
• Produce monthly reports and PPT presentations for the Initiative, as needed, that then feed into the quarterly partner productivity reports; 
• Under the direction of the CB/P, work with data consultants (as needed) and/or interns on assigned projects;
• Troubleshoot data-related problems with core staff and initiative staff; 
• Conduct data entry where needed and appropriate; 
• Other duties as assigned. 

Internal and External Communication: 

• Work with CB/P, SC, to help synthesize data analysis into clear, relevant, and visually appealing materials that can be used both internally and externally by the initiative for reporting purposes and to make strategic decisions;
• Creatively present data in a way that can be easily and quickly grasped by internal and external initiative stakeholders; 
• Interact with outside agencies, consultants, and the public to produce and present periodic progress reports regarding the initiative’s data work; 
• Participate in relevant internal and external meetings related to data and learning.

Additionally, the successful candidate will be able to demonstrate: 

Required Skills: 

• Bachelor’s degree in a relevant field. An advanced degree is preferred 
• At least two years of experience in data analysis and reporting, including strong analytical skills with the ability to collect, organize, analyze, and disseminate significant amounts of information with attention to detail and accuracy
• Experience with Microsoft Suite (especially Excel and PPT) 
• Experience with maneuvering within databases and data collection tools in the non-profit service sector 
• Strong organizational and time management skills 
• Excellent written and oral communication skills 
• System and critical thinker and creative problem solver 
• Able to work independently and as a dependable, proactive, collaborative team player 
• Takes initiative, self-motivated, growth-oriented, out-of-the-box thinker 
• Flexible, comfortable with ambiguity, fast learner 

Preferred Skills: 

• Experienced working with research and or service data collection processes for at least three years
• Understanding and experience working with multiple stakeholder initiatives and/or projects, specifically community-driven collaboratives; 
• Strong working knowledge of relevant data and databases and platforms to collect service data 
• At least two years of experience helping service practitioners use data to improve performance
• Bilingual capacity (Spanish/English) 
• Experience with Canva and/or other presentation software 

EDUCATION, CERTIFICATIONS AND LICENSES

• Bachelor’s degree in relevant field. An advanced degree is preferred 
• Must pass Department of Justice Fingerprint Screening 
• Annual TB test 

PHYSICAL DEMANDS 

The physical demands described here are representative of that which an employee encounters while performing the essential functions of this job. Reasonable accommodations can be made to enable individuals with disabilities to perform essential functions. 

• Working with children and youth involves extensive physical activity, mental alertness and enthusiasm. 
• Good general health, physical stamina and emotional stability are essential
• Ability to hear within normal range and communicate effectively in person or via telephone in a manner that can be understood by those with whom the person is speaking, including a diverse population
• Requires physical ability to sit at the keyboard for long periods of time and manual dexterity to operate word processing equipment with skill, speed and accuracy
• Ability to move quickly to address emergency or potentially dangerous situations 
• Ability to move about the building and the organization as needed 
• Ability to use public and/or private modes of transportation; duties are office-based, but travel to various offsite venues is required
• Must be able to work outdoors in various types of weather conditions 
• On occasion, must lift up to 35 LBS 

COMPENSATION AND BENEFITS²

Salary Range: $28.02 to $32.50 hourly, commensurate with experience and determined based on the final candidate's qualifications, education, and work experience.

All full-time positions are based on a minimum of (35) thirty-five hours per week. 

This is a part-time, non-exempt position at 17.50 hours a week (an equivalent of 50% FTE). The position is eligible to participate in medical, dental, vision, and 403(b) plans, earn vacation, sick leave, paid holidays, and receive ongoing opportunities for learning.

TO APPLY

Interested applicants should send an email to [email protected] with “Data Coordinator, RTP” in the subject line and include: 

• A cover letter
• Resume
• Please provide two references (one professional and one community)

Position available until filled

Instituto Familiar de la Raza is an equal-opportunity employer and does not discriminate on the basis of race, culture, age, disability, gender, or sexual orientation. People of color are encouraged to apply.

² Please note that IFR reserves the right to change its benefits and contributions at any time at its sole discretion.